Job Description: Executive Assistant Office Manager --- Back to All Job Listings

Executive Assistant and Office Manager

  • Work Location: Virginia Beach, VA  (near the oceanfront)  
  • Alternate Designations: Executive Assistant, Office Manager, EA

The Opportunity:

We're looking for a tech-savvy, high-energy executive assistant and office manager based in Virginia Beach, near the oceanfront. A winning attitude and thirst for learning will make up for prior experience in the right candidate. If you're just starting out in the workforce, this is an ideal environment for someone looking for a clear career path in technology fields. The career trajectory of an EA at our company moves you toward project management as you learn the business and obtain PMI experience. 

The Day to Day:

The focus of this job is assisting executives with day to day tasks. You will be expected to work with us to regularly set up shared on-line services (which includes a lot of provisioning of on-line accounts), prepare presentations, proof papers, plan minor projects and track the progress of individuals assigned to those projects. You will be responsible for light bookkeeping, which means being comfortable using a spreadsheet program. Note taking, scheduling and keeping multiple calendars, report writing and e-mail communications will be frequent tasks. The ideal candidate should be able to plan travel, logistics and events and provide ongoing status to stakeholders in an expedient and friendly manner. The office management aspects of the job are minimal, but include running errands, such as trips to the post office, restaurants, etc., as well as tidying up the office areas and enhancing the overall office experience for all employees. Work requires normal physical attributes necessary for walking, standing, sitting, operating office equipment, lifting, moving, and carrying light equipment and supplies, as well as fast typing skills. Your ability to escort and oversee service providers for the facility and manage them to their deliverables is a key aspect of the position. 

Technical skills such as experience creating on-line accounts and managing social media or other on-line services is a must. If you’ve set up a VPN or VPS account or even a web site, that’s even better!

The ideal candidate is an effective communicator (written and spoken) with enough organizational skills and leadership potential to show us you can stay on a path of career advancement. In our company, you're either moving up or moving out. 

Requirements:

  • US Citizenship (authorized to work in the USA)
  • College degree (or two years of college minimum)
  • Proficiency with computers and software (using the Internet / web apps)
  • Ability to type at least 40 words per minute
  • Experience using Apple productivity apps (a Mac-friendly person)
  • Experience budgeting and estimating various things (spreadsheet jockey)
  • Experience shipping (UPS, FedEx, DHL, etc.)
  • Experience booking travel
  • Several positive personal or professional references

Bonus Points:

  • Experience setting up a web site or VPS
  • Multi-lingual
  • Public Notary
  • Bookkeeping experience with QuickBooks or equivalent software
  • Involvement in the PMI organization
  • Experience with technical writing 

Compensation and Experience:

  • No prior professional experience required (recent college graduates welcome to apply)
  • $45,000 to $65,000 salary, commensurate with prior experience
  • Extensive benefits package including health insurance and 401k
  • Opportunities for advancement and a clear career path

About Us:

We conduct advanced technical research and develop innovative software and systems that help meet network security and reliability challenges for organizations world-wide.  You can read more at our web site.  We value a strong work ethic, professionalism, dedication to quality customer service and a friendly attitude. 

Career Opportunities:

We have many other openings available. For a complete listing, visit jobs.vostrom.com

Location: Virginia Beach, VA

Experience Required: Student (College)

Job Status: Open

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